Havering Schools Jobs
Administrative Assistant (Maternity Cover)
- Employer: Parklands Primary School
- Reference: SCH/25/323029
Parklands Primary School
Havering Road, Romford, Essex RM1 4QX
Email: office@parklands.havering.sch.uk
Website: www.parklands.havering.sch.uk
Tel: 01708 743404
Head Teacher: Mr S Stevens
Administrative Assistant (Maternity Cover)
Hours: 32.5 hrs per week (full time)/39 weeks per year (Term time only)
Salary: Grade 1/2, spinal point 2 -5, depending on experience. Pro rata salary of £21,890 - £22,832 p.a. (FTE £28,221- £29,436 p.a.)
Contract: Fixed term for 1 year maternity cover
Start Date: 3rd November 2025
Job purpose and context
An Administrative Assistant is a member of the school support staff, one of a team responsible for making sure that the efficient and effective organisation and administration of school processes, procedures and policies delivers the best possible service to all stakeholders.
The Administrative Assistant is often a first point of contact and is, therefore, expected to demonstrate exemplary customer service to both internal and external customers.
Roles and responsibilities
1. To communicate with people in person, on the telephone and using email to:
· respond to queries
· provide information and services
· take and record messages (using the school systems)
2. To use the school reprographics systems to copy and distribute documents, make sure there is a supply of the materials required to operate the systems and report and record faults.
3. To produce letters and documents using word processing equipment
4. To receive, sort and distribute incoming messages, post and deliveries and to collect and dispatch outgoing mail, packages and so forth
5. To support the organisation and arrangement of events – which may include (but not exclusively) training courses, assemblies, festivals and concerts – through the provision of materials, equipment, invitations, publicity and so forth
6. To use computerised management information systems and/or paper based filing systems to enter, record and retrieve data and make returns required by a variety of sources.
7. To be responsible for aspects of the school’s resources, monitoring supplies and stock, reporting orders required and reporting breakages and so forth
8. To support the display of school information and the work of children and classes
9. To provide support to teachers on administration, organisation and the provision and arrangement of resources
10. To be responsible for the provision of First Aid (after training) in the event of accident or injury and for the completion of relevant documentation according to school procedures
11. To support financial administration by receiving and recording income and following up debts and payments due
12. To work in accordance with the values, culture, ethos, equalities and inclusion policies of the school proactively promoting anti-racist, anti-sexist and anti-discriminatory behaviours in the day-to-day operation of the job.
13. To take appropriate action to identify, evaluate and minimise any risks to health, safety and security in the immediate working environment.
14. To complete school based induction and any subsequent training, for example, modules leading to the ECDL certification in ICT at level 1, required to improve performance.
15. To take part in the school performance management system.
Please apply online.
Closing date for applications: 7th October 2025
Interviews: 9th & 10th October 2025
If you do not hear from us within 5 days, your application has not been successful.
Havering Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The protection of our pupils from abuse is the responsibility of all staff within our schools, superseding any other considerations. Therefore Havering Schools comply with the Department for Education ‘Keeping Children Safe in Education’ guidance.
It is an offence to apply for a post which involves engaging in regulated activity relevant to children if you are barred from doing so. Please be advised that, again in line with ‘Keeping Children Safe in Education’, shortlisted candidates (who wish to accept an invite to interview) will be required to submit, prior to their interview, a self-declaration of their criminal record or information that would make them unsuitable to work with children. Upon submission of this information, online checks may be carried out.
This post is exempt from the Rehabilitation of Offenders Act 1974; the successful applicant will be expected to undertake an enhanced DBS disclosure check. Having a criminal record will not necessarily debar you from obtaining a position with the School.
Equal OpportunitiesHavering Schools aim to promote and ensure equality of opportunity and equal treatment for all. We are committed to equal opportunities in employment regardless of gender, marital status, race, colour, nationality (including citizenship), ethnic or national origins, disabilities, age, sexual orientation, responsibility for dependants, religious or political affiliation and trade union activities. All matters related to employment are decided on the basis of qualifications, merit and business need.
How to apply
To apply, please visit https://ats-haveringschools.jobsgopublic.com and submit your application by clicking the 'Apply Online' link below.